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Site Selection

We’ve been on every side of the table—hotels, convention centers, tech platforms, associations, corporate marketing—you name it.

Modern hotel building with a unique curved glass facade, surrounded by greenery and a palm tree, featuring a city street in the foreground and bright blue skies above.
A hand holding a fountain pen, signing a document on a white paper with text.

That insider know-how means we don’t just plan events, we anticipate what’s coming. Add in our deep relationships with hotel brands, NSOs, and CVBs, and we’ve got the connections to snag the right venues, the right terms, and the right timing—so you always stay a step ahead.

EvSo is unbelievably knowledgeable about the events industry, quality destinations, luxury and conference hotels. They are so well-known and well-respected in the industry. Their relationships with cities, CVBs, hotel brands and destinations are unmatched. The team is beyond detailed, thoughtful and creative with an eye for what needs to be contracted and how to get the most for our money.

-Lauren Snell, AGCO

Our Site Selection Process

  • DISCOVERY

    Start with the smart questions — defining vision, KPIs, ideal destinations, and timeline so the entire strategy is built with intention.

  • CREATE RFP

    Transform goals into a strategic, crystal-clear RFP and customized meeting space grid. Final approval ensures total alignment before going to market.

  • ENGAGE VENUE PARTNERS

    We leverage powerhouse relationships with CVBs, hotels, and national sales leaders to unlock stronger proposals and meaningful concessions.

  • PRESENTATION

    Analyze every proposal through a strategic lens — no fluff, just fit, value, and long-term impact. We present the top 3–5 options positioned to truly move the needle.

  • SITE VISIT

    Curate purposeful, high-impact visits to the top 2–3 destinations so decision-makers can feel the energy — not just tour the space.

  • CONTRACT

    Negotiate boldly and thoughtfully, protecting the investment through the EvSo contract framework and preferred terms.

  • ROOM BLOCK MANAGEMENT

    Proactive management of overflow and attrition keeps surprises where they belong — out of the budget.

  • ADJUST FOR FUTURE PROGRAMS

    Real-time performance data — from room block trends to agenda flow — informs sharper RFPs and stronger contracts year after year.

REady to Get Started? contact us