Case Studies

Site selection for any event

You are the VIP! We listen to your vision and partner together to find the perfect venue for your event, no matter the size or scope. We save you hundreds of hours worth of work and thousands of dollars in cost savings at no cost since we are paid by the hotels, you collect all the hotel points and you sign the contract so there is full transparency.

While our founder has broad experience across the meetings and events industry, our specialty is concierge site selection, contract negotiations and account management.

We’ve spent years cultivating relationships with hotels, convention centers and convention and visitors’ bureaus across the world that, coupled with our extensive experience, help us negotiate the best possible deals with your preferred venue so you can focus on what matters—providing the exceptional experience for your colleagues, customers or members. 

**Looking for full-service event management? No need to piece together your meeting planning experience. Just let us know. We have relationships with the best planners in the business and can design a package that provides holistic meeting management for your next event or conference.** 

World-class site selection and sourcing: 

No two events are the same. Nor should they be. That’s what we believe at EvSo. Let us make your next event one your attendees will talk about for years to come. 

We can help you:

• Find the perfect place anywhere in the world; a city or town that your attendees will be eager to come visit.
• Select the perfect venue by:
  • Most importantly – listening to you to truly understand your goals. 
  • Leveraging the decades of city, hotel and convention center relationships we’ve built to identify—and request proposals from—the best potential spaces for your meeting, conference or event.
  • Thoroughly review each proposal, and present them in a concise way, so you can understand the ins and outs of what’s being offered as well as the pros and cons of each venue. 
  • Negotiate not just the price, but every aspect of your preferred venue’s proposal so you can get exactly what you—and your attendees—need and want for your event. 
  • Helping to ensure that you and your organization are thoroughly protected in the final contract. 

The meetings and hospitality industries have changed a lot over the last few years, and it’s harder than ever to get what you want at the price you need. But that doesn’t mean it’s impossible. We have our finger on the pulse of the industry and can help you navigate the ‘new normal’ with ease to get the right place for your event, whether it’s a good old-fashioned face-to-face event or a hybrid one with the setup to provide an amazing experience for your in-person attendees as well as those joining from back home.